Dear Club Members, Community Members, Special Guests, Volunteers & Sponsors.
During this unprecedented time I hope this letter find you and your families safe and healthy. We have all been closely following the government’s updates on this pandemic and are unsure of what the outcome will look like for each one of us. Please know that the board is here for each one of you in any way needed. I hope you will feel comfortable enough to reach out and I will help or get one of our board members to help you with things needed. The board had our first meeting since the outbreak hit Canada via video chat over Skype on April 14 to adhere to the current restrictions imposed by both the municipal and provincial orders regarding social distancing. Our meeting went very well despite the delay in audio and a few disconnects. We were able to discuss main topics in regards to where we need to focus our attention and what the future looks like at this time.
The top priority for the board to discuss was the July show. The executives have been monitoring the COVID-19 developments over the past number of weeks and we were cautiously optimistic that we would be able to carry on and hold our event in July. To comply with government regulations our board made the decision to cancel this year’s event and postpone the 60th Anniversary of the Introduction of the New Generation tractor to our 2021 show. This was not a decision that we took lightly and we factored in all aspects that were brought forward by the directors. We want to help with the efforts of the ongoing recovery of COVID-19 and the safety of our members, guests, volunteers, performers, vendors and community members weighed heavily in this decision. The board voted and it was unanimous across the board to cancel the 2020 Show in Grand Valley.
The second was to discuss the placement and changing of the current board positions to be placed on hold. This came with the idea of insuring that the board remains united and will be able to continue planning club functions at the current speed and knowledge in front of us. New directors coming on in November will have a hard time being brought up to speed. When directors start in November it is like a “new slate” and this year is not like that. Secondly we still are unsure whether we will even be able to hold a November banquet, which will not allow for new directors to be voted in. This was also voted on and passed unanimously across the board table.
Thirdly, we discussed our later events, Fun Day, Plow Day and the Annual Banquet. The board will continue to closely monitor this situation and these events will not be held until the government regulations are lifted and social distancing are eased. I will provide updates, as we are able in the coming weeks and months. Please follow our website, newsletters and emails for this information. If you haven’t submitted your email for club informational emails please visit the website to register for this.
Lastly, the draw tickets that were mailed out in the last newsletter. The board has decided to follow through with the draws for this year. We will announce at a later time when a draw will take place whether it is at our fun day in August or annual banquet in November a draw will be made. We would like to thank those members that have already sent in their tickets and I encourage those who haven’t to do so as well. If you don’t have tickets please contact Janette Freeman and she can help you out.
Again, please reach out if you need anything, whether it be for help or interaction through a phone call. I’d love to talk with anyone who’s feeling the loneliness of this difficult time. I want you to know that I am here for you! Our members are what keep this club functional and you all matter. Thank you for your continued support to the Upper Canada Two Cylinder Club.
Be safe and stay healthy,
Upper Canada Two Cylinder Club